When you are faced with the daunting task of selecting an event venue there are many things you want to consider before making your final decision. Here are the five most important considerations in selecting an event venue:
When choosing an event venue you must consider the location and ensure that everyone will be able to get there by taxi, car or public transportation. You have to ensure there is ample parking space for the amount of guests and cabs that will visit the location without too much of a wait and that people can access public transportation if needed.
Size and Comfort
Take careful consideration of what you will be doing during your event and assess the comfort level your guests will experience at the event venue. Make sure it will not be too tight if people need to line up for a buffet and that the set up will allow people to get in and out of their seats without difficulty.
Also be sure there are ample washrooms and parking spaces available so people are not left waiting in line or stuck in traffic coming or going to the event. Is there an area people can get some fresh air to get away from the noise and crowd? Think of the event and make sure the venue suits your guest’s needs.
Services and Amenities
Make sure that the services offered match your needs. Be certain that if you are having a live band or DJ there is space to dance as well as proper electrical outlets to accommodate equipment. If renting equipment at the event for presentations make sure they are suitable and user friendly; you don’t want to have to fiddle around with it the day of your event. Look at the chairs, tables, lighting, and decor to make sure it will all work to provide an enjoyable event for your guests. Taste the food, look at the dishware and ask questions about bar service, wait staff, etc. As well be certain any special deliveries such as flowers, large displays and equipment can be received without issue.
Get a complete point by point quote to ensure there are no hidden fees. Also ask about cancellation costs, and insurance. You don’t want to end up paying for an event that might be cancelled because of a venue problem.
Make sure you review the agreement thoroughly and look for refund policies, deposits and cancellations fees. You never know what can happen to change your plans.
These five considerations will help you find the perfect event venue to please your guests and make your life a little less stressful.