When everything goes right in event planning, no one notices. Creating this error-free and engaging event can be a challenge to say the least. When planning a successful corporate event, organization is key. It can save you a great deal of money, can provide you with alternatives in case something goes wrong, and can help you to respond quickly to any emergency. Let’s take a look at five things you should follow to ensure the success of your next corporate event.
There is no getting around it. The better planned a corporate event is, the greater the chance that it will be a success. Planning is the lifeblood of success when it comes to events and carefully organizing every aspect of what is going to happen will minimize risk, errors, and problems. Start by creating a timeline of when things like event centres and services have to be scheduled. Event centres like the St. Elias Centre in Ottawa are perfect as they are accustomed to helping companies and they will know what they are doing. Also, create a separate timeline for all events that will be occurring during the event itself. Make sure everyone else is aware of this timeline as well.
2. Scale & Budget
Scale and budget go hand in hand. The greater the size of the event, the greater the budget will have to be. Keep costs to a minimum by scheduling ahead and shopping around. Ask your event centre contact for assistance as they have gone through this process numerous times. Figure out what key things are important, what things you can do without, and try to get an accurate read for who will be there.
Keep things simple and rent out space at an event centre in Ottawa like The St. Elias Centre. The centre can help with some of the planning and companies that work with event planners will know where the location is and what is generally expected.
Get a list of all equipment available at the event center and then make a list of what you will need. If you do not have it and are not planning events, then consider renting equipment.
5. Have Backups
Last but not least, make sure you have backups. By backups, we mean alternatives to key events. For example, if you have a keynote speaker and the speaker does not show up, what do you do? If the food company is not on the ball, do you have a backup? By having a backup for key things, you can respond effectively to any emergency.